What should tenants document before moving out?

Security Deposits in New Hampshire: What Tenants Should Document Before Moving Out

When preparing to move out of a rental property in New Hampshire, tenants should be diligent in documenting the condition of the unit to protect their security deposit. New Hampshire law requires landlords to return security deposits promptly if the rental unit is left in good condition, making it essential for tenants to have clear evidence in case of disputes.

Why Documentation Matters

In New Hampshire, landlords must return the security deposit within 30 days after the tenant vacates the rental property. If the landlord plans to withhold any portion of the deposit for damages or unpaid rent, they are required to provide an itemized list of damages and the cost of repairs within this timeframe. Proper documentation by the tenant helps ensure that any deductions are legitimate and supports the tenant’s right to reclaim their deposit.

Key Items for Tenants to Document Before Moving Out

To safeguard your security deposit, tenants should conduct a thorough move-out inspection and record the unit’s condition carefully. Here is what to focus on:

1. Conduct a Pre-Move-Out Inspection

• Request a Walkthrough: Tenants in New Hampshire can ask the landlord for a walkthrough inspection before moving out. This allows the landlord to identify any issues the tenant can address before the official move-out.
• Self-Inspection: Whether or not your landlord agrees to a walkthrough, conduct your own detailed inspection days before leaving.

2. Take Photographs and Videos

• Comprehensive Coverage: Capture clear photos and videos of every room, including floors, walls, ceilings, windows, doors, appliances, fixtures, and plumbing.
• Focus on Potential Problem Areas: Document areas prone to damage such as carpet stains, holes in walls, marks on paint, broken fixtures, or appliance wear.
• Date and Time Stamp: Use your phone or camera settings to timestamp these images, establishing a credible timeline.

3. Clean Thoroughly and Document Cleanliness

• Deep Clean the Unit: Perform a thorough cleaning of all spaces including kitchens, bathrooms, and living areas.
• Document Clean Condition: Take pictures showing clean surfaces, such as counters, sinks, appliances, and floors.
• Save Receipts: Keep receipts for any professional cleaning services, carpet cleaning, or repairs you arrange.

4. Inventory and Condition of Fixtures and Appliances

• Check Provided Items: Ensure all appliances and fixtures that were included in the lease are accounted for and in good working order.
• Note Any Pre-Existing Damage: Review your original move-in checklist and confirm that any prior damages have been documented or reported.
• Document Repairs: If you fix any damages yourself (with landlord permission), keep receipts and take "before and after" photos.

5. Repair Minor Damage if Possible

• Fill Holes and Touch Up Paint: Small repairs like patching nail holes or touching up scuffs can reduce the risk of deductions.
• Document Repairs: Take pictures before and after repairs to demonstrate your efforts to maintain the unit.

6. Return Keys and Access Devices

• Document Key Return: Note the date and time you return all keys, garage remotes, or security cards. Obtain a written receipt or written confirmation if possible.

Additional Tips for Protecting Your Security Deposit in New Hampshire

• Review Your Lease: Understand the specific clauses related to security deposits and move-out procedures.
• Provide Forwarding Address: Inform your landlord in writing of your forwarding address for the return of the deposit.
• Request a Written Move-Out Statement: When possible, ask the landlord for a written inspection report or move-out statement.
• Know Your Rights: New Hampshire RSA 540-A establishes tenants’ rights regarding security deposits—including limits on deposit amounts and timelines for return.

Summary

By carefully documenting the condition of the rental property before moving out, New Hampshire tenants greatly improve their chances of receiving their full security deposit refund. This documentation includes:

• Conducting a detailed self-inspection (and requesting a landlord walkthrough if possible)
• Taking comprehensive and timestamped photos and videos of the entire unit
• Thoroughly cleaning the premises and saving cleaning receipts
• Assessing and documenting the condition of appliances and fixtures
• Repairing minor damages and documenting efforts
• Returning all keys and obtaining confirmation

Maintaining organized records and clear communication with your landlord can help ensure a smooth move-out process and protect your financial interests under New Hampshire rental law.